Corporate Governance & Secretarial Records Support
Meetings held properly, minutes and resolutions drafted on time and statutory registers kept current — so the governance record stands up whenever a lender, investor or regulator asks to see it.
About Secretarial Compliance services
Secretarial compliance is the governance layer of a company — how decisions are taken and how they are recorded. Meetings convened with proper notice, quorum and voting captured correctly, minutes signed within the prescribed period, resolutions drafted in the right form and statutory registers kept current as events occur.
None of it feels urgent until someone outside the company reads it. An investor's diligence team, an acquirer's counsel or a lender's legal review will ask for the minute book and the registers early, and reconstructing three years of governance records afterwards is difficult and visibly weak.
This service keeps that record maintained continuously: we plan the meeting calendar, draft the notices, agendas, minutes and resolutions, update the registers and index the governance file. The MCA forms arising from those decisions are filed under our separate ROC compliance service, so the two run together without either being neglected.
What we help with
- Board meeting calendar planning, notices, agendas and board papers
- Convening annual and extraordinary general meetings, including notice and explanatory statements
- Drafting minutes of board, committee and general meetings within prescribed timelines
- Drafting board and shareholder resolutions, including circular resolutions
- Maintenance of statutory registers — members, directors and KMP, charges and related party contracts
- Director and KMP disclosures, interest declarations and related party transaction tracking
- Reconstruction and remediation of incomplete minute books and registers
- Secretarial audit assistance and preparation of the governance file for due diligence
Who this is for
- Companies whose minute books and registers have fallen behind
- Boards that want meetings conducted and recorded to the standard the Act requires
- Companies preparing for investor due diligence, a lender review or a sale
- Growing businesses formalising governance practice for the first time
Why choose ACB Consultants
Professional expertise
Engagements are led personally by our founder and partners, with direct access to the people handling your file.
Practical approach
Advice in plain language, focused on what you can act on rather than a restatement of the regulation.
Timely compliance
Deadlines tracked proactively across GST, TDS, ROC and income tax so filings are not left to the last day.
Business-focused advice
We start from your numbers and your commercial context, not a generic template.
Personalised support
A consistent point of contact who knows your business, rather than a new handler each time.
End-to-end assistance
Accounting, tax, corporate and audit needs handled by one accountable firm.
Our process
- Step 1
Records & register audit
We inspect the existing minute books, statutory registers and resolution files to establish what is complete.
- Step 2
Governance calendar planning
Board and general meetings are scheduled for the year with the notice periods each one requires.
- Step 3
Notice & agenda preparation
Notices, agendas and supporting board papers are drafted and circulated ahead of each meeting.
- Step 4
Meeting support
Meetings are supported procedurally, with attendance, quorum and voting recorded correctly.
- Step 5
Minutes & resolutions
Minutes and resolutions are drafted, circulated for comment and finalised for signature within the prescribed period.
- Step 6
Register updates & governance file
Statutory registers and disclosures are updated and the governance file indexed so it is ready for review.
Secretarial Compliance — frequently asked questions
Related services
Need help with Secretarial Compliance?
Tell us about your business and we'll come back with a clear scope, timeline and fee — usually the same working day.